10 seconds is the maximum time frame you can configure to cancel sending. In the Undo send section you can decide whether you want your emails to be held for 5 or 10 seconds.Under the Mail section click on Compose and reply.Select Setting from the top-right corner.Here’s how you can enable the undo function. Outlook on the web has an undo function that you can use to cancel sending your emails.
Can you recall an email in outlook how to#
How to Undo Sending an Email on Outlook on the Web Select Turn on this rule.įrom now onwards every time you send a message it will stay in your Outbox for a specified period of time (5 minutes in my case). In the Finish rule setup dialog box, enter the name of your rule. In the next window, select any exceptions you want to apply. In the screenshot below, I have set the delay time to 5 minutes. In Step 2: Edit the rule description click the underlined phrase to enter the number of minutes you want your messages to be delayed. In Step 1: Select actions(s) list, select the option to defer delivery by a number of minutes. This will apply the rule we are creating to all messages we are sending. A dialog box will open, and you can click Yes. If you want all the conditions to apply, you can click Next without checking any options. In Step 1: Select condition(s) list, you can select all the conditions you want to apply. Under the Step 1: Select a template box, under Start from a Blank Rule, click Apply rule on messages I send, and then click Next. In the Rules & Alerts window, under the Email Rules tab select New Rule. The message will now remain in your outbox until the delivery time. In the Properties window, under the Delivery Options group select Do not deliver before option and then set the delivery date and time according to your preference. After writing your message click on More from the Tags group from Compose message window. You can delay the delivery of an individual message that you are sending. Here’s how you can delay the delivery of your emails:ĭelay the delivery of an individual message The second method using the Delay Guard feature of SendGuard is more elegant as it allows you to delay your messages for a preset time (no limitations). The first is through Outlook’s built-in feature which allows you to delay your messages for a maximum of 2 hours. We will show you how you can delay your messages in Outlook using two methods. However, you can delay messages in Outlook, as well. Well, that’s the downside of this feature. If your recall email was successful, you will get the following notification:īut recalling message is only useful when the recipient hasn’t opened your email? Select Tell me if recall succeeds or fails for each recipient as it notifies you whether the recall was successful or not.
The original message will open for editing and after editing when you send your new message the original email will be deleted and replaced with the newer email. The following screenshot will appear:ĭelete unread copies of this email- to recall the sent emailĭelete unread copies and replace them with a new message- replace the sent message with a new email message. Select Message Resend and Recall > Recall This Message. The sender and the recipient both must be using the Desktop version of Outlook.ĭouble-click on the email message that you want to recall so that it opens in a separate window. Note: Recalling an email only works if the recipient hasn’t opened your email and the email was sent to someone within your organization. This tutorial will at first look at how you can recall emails and delay them as well as how SendGuard can prevent misaddressed emails towards the end of the post. Thankfully, there’s a great outlook-addin called SendGuard which easily integrates within Outlook and solves the problem of sending accidental emails even before they happen, saving you from embarrassing email incidents. However, this is certainly not a good news to many people as we communicate with people outside our organization as well. With this feature of Outlook, you can replace the message that you had sent. To recall an email in Microsoft Outlook, both the sender and recipient must have Microsoft Exchange or Microsoft 365 in the same organization and use Outlook as the email client. So, the burning question now is, can an email be unsend? It’s so common- many people have sent emails that they want to take back immediately. Maybe you made a grammatical error or forgot to attach an important file or even worse if you sent an email to the wrong person. You would wish for your email to come back, won’t you! Do you check your emails before you send them but only notice your mistake after it was sent?
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